Executive Assistant

As Executive Assistant at Pakwheels you will act as a trusted partner to the CEO and Chairman of PakWheels, providing comprehensive administrative, operational, and strategic support. This role demands integrity,  discretion, initiative, and a deep understanding of executive-level priorities, with the goal of maximizing the productivity and effectiveness of leadership.

Responsibilities:

• Manage and coordinate the CEO’s calendar, including meetings, appointments, and follow-ups.
• Prepare schedules, meeting briefs, agendas, and presentations.
• Track deadlines, deliverables, and project timelines across departments.
• Plan and manage domestic and international travel arrangements.
• Develop travel itineraries, cost plans, and budgets using Google Sheets.
• Coordinate logistics for business and personal schedules (flights, hotels, transportation).
• Prepare concise reports, meeting summaries, minutes, and action item lists.
• Facilitate timely communication and follow-ups with internal and external parties.
• Maintain an organized filing system for physical and digital documents.
• Ensure confidentiality and professionalism in all communications.

Qualifications:

• 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Strong written and verbal communication
• Proficient in office software Microsoft Office Suite and Google Workspace (Sheets, Docs, Calendar, Gmail etc.)
• Excellent organizational, interpersonal skills and multitasking abilities.
• Strong attention to detail and prioritization under pressure
• Ability to work independently and collaboratively in a fast-paced environment.

At PakWheels, we take pride in fostering a dynamic and innovative workplace culture that values collaboration and growth. Since 2003, PakWheels.com has transformed the automobile industry in Pakistan, helping millions of Pakistanis buy, sell, and maintain their vehicles. By joining PakWheels, you'll be part of a mission to revolutionize the automobile landscape. Our environment thrives on creativity, teamwork, and forward-thinking ideas.