Assistant Manager Facilities

Job Summary:

We are a dynamic and fast-growing tech company with multiple offices nationwide. We’re looking for a young, energetic, and hands-on Assistant Manager – Facilities who is passionate about maintaining top-tier workspaces and delivering seamless support services. The ideal candidate will play a key role in managing daily facility operations, leading support staff, overseeing housekeeping and café services, and ensuring every office is operating at the highest standard.

Key Responsibilities:

Facility Management

• Oversee all day-to-day facilities operations across company offices, including cleanliness, utilities, repairs, and upkeep.
• Ensure preventive maintenance schedules are followed for all infrastructure and office assets.
• Conduct regular inspections and walkthroughs to identify and rectify issues promptly.
• Respond swiftly and effectively to facility-related complaints and observations from senior management.

Office Support & Housekeeping Management

• Lead, train, and manage a team of office boys, cleaners, tea boys, janitors, and other support staff.
• Create and implement SOPs, evaluation systems, and training modules for support staff to maintain world-class facility standards.
• Conduct periodic performance reviews of support staff and take corrective actions when needed.

Café & Pantry Management

• Oversee daily operations of in-house café/pantry services across offices.
• Ensure café staff are trained in proper hygiene, food handling, and customer service.
• Monitor the quality of food and beverages being served and ensure cost control.

Procurement & Inventory Management

• Manage procurement for facility-related items, including cleaning supplies, pantry items, office maintenance materials, uniforms, etc.
• Maintain and audit facility inventory to ensure adequate stock levels without overstocking or wastage.

Reporting & Compliance

• Prepare and present comprehensive weekly/monthly facility reports, issue logs, cost summaries, and improvement plans to senior management.
• Ensure compliance with workplace safety, security, and hygiene standards in line with industry best practices.

Qualifications & Experience:

• Bachelor’s degree in Business Administration / Hospitality / Facility Management (Master’s preferred).
• 3-5 years of proven experience in facilities management, preferably in the restaurant, hospitality, or corporate sector.
• Demonstrated ability to manage large-scale facility operations across multiple locations.
• Strong background in staff training, performance evaluation, and SOP development.

Skills & Attributes:

• Highly energetic and proactive personality with a “get-things-done” attitude.
• Strong communication and people management skills.
• Expert in MS Office (Word, Excel, PowerPoint); familiarity with facility management tools/software is a plus.
• Strong organisational and multitasking skills to handle pressure and tight timelines.
• Well-versed in modern facility management practices, workplace hygiene, and sustainability norms.
• Ability to work closely with leadership, respond to feedback positively, and adapt rapidly.
• Flexible to travel across different office locations.